for using www.wlaw.pl
Last update: July 4, 2024.
In this Privacy Policy, we aim to inform and describe the principles, purposes, and processes under which your data is collected, used, and processed on our website: www.wlaw.pl (the “Website”) by the law firm Wołoszanski and Partners sp. k.
By using our Website, we may collect your personal data and information about your activity on the Website. The collection of this data and information is limited to what is necessary to provide specific services and monitor your activity on the Website. In some cases, the collected data can be attributed to a specific individual, while in others, you may voluntarily provide us with your personal data. Our mission is to ensure that your data is processed in compliance with applicable laws.
1. DATA CONTROLLER AND DATA PROTECTION OFFICER
The owner of the Website and the Data Controller of your personal data is Wołoszański and Partners sp. k., based in Warsaw (hereinafter referred to as the “the Firm” or “we”). You can contact us through the following methods:
Our Data Protection Officer (DPO) is Ms. Marta Solarska-Kaleńczuk. You may direct any questions regarding the processing of your personal data to the DPO at: data.protection@wlaw.pl or by post to the Firm’s address.
2. WHOSE PERSONAL DATA ARE PROCESSED ON THE WEBSITE
We process your personal data in connection with your use of the Website, in a minimal and strictly defined manner, to achieve the purposes for which the data is processed.
While managing the Website, we process the personal data of:
3. PURPOSES OF COLLECTING AND PROCESSING PAGE DATA
As a result of your use of the Website, we process both your personal data and information such as IP address, other identifiers, and data collected through cookies, Google Analytics, Hotjar, Calendly, CallPage, or similar technologies for the following purposes:
4. DURATION OF PERSONAL DATA PROCESSING
We will process your personal data for the period necessary to achieve the purposes for which it was collected. In cases where data processing is based on your consent, the data will be processed until the consent is withdrawn or the purpose for which the data was collected expires. After this period, your data will be permanently deleted or anonymized.
The duration of personal data processing may be extended in cases where it is necessary to establish, pursue, or defend against potential claims. After this period, the data will be retained only if and to the extent required by applicable law.
5. YOUR RIGHTS IN RELATION TO OUR PROCESSING OF YOUR PERSONAL DATA
You are entitled to the following rights concerning the processing of your personal data collected through your use of the Website:
If you would like to exercise any of the above rights, please contact the Firm or our Data Protection Officer. To process your request, we may need to verify your identity to ensure you are authorized to exercise these rights. In such cases, we may request additional information to confirm your identity.
Additionally, if you wish to withdraw your consent to data processing, you may do so at any time. This withdrawal does not affect the legality of data processing conducted before the consent was withdrawn.
To exercise your rights, please email us at: data.protection@wlaw.pl. We are also available to assist you in filing a complaint with the supervisory authority if needed.
6. NO AUTOMATED DECISION-MAKING
We would like to inform you that the Firm does not engage in automated decision-making, including profiling, as referred to in Article 22 of the GDPR.
7. COOKIES
We collect your data from the Website in logs and system sites through cookies and other technologies (e.g., pixels, SDK codes). Cookies are small text files stored by your web browser on your device while browsing the Website. They are necessary for the ongoing analysis and monitoring of your use of the Website and its functionalities. This includes information such as the demand for specific content on the Website, the number of times the Website has been viewed, the amount of time users spend on particular subpages, the most frequently viewed content, and the intensity of use of different areas of the Website.
Additionally, we collect information about the country or region where users of our Website are located. The collected information does not relate to specific Website users; it is anonymous and does not aim to identify you. Furthermore, with respect to geolocation, your IP address is partially masked.
Your explicit consent is required for the use of cookies, which you can provide through your browser settings or by selecting the appropriate option on the Website (enable/disable).
The collected information helps us improve the efficiency and security of the Website, adapt it to your needs, and identify potential errors.
We use the following types of cookies:
For more information about cookies, please visit: www.allaboutcookies.org or consult the help section of your browser. Additionally, in the settings of browsers such as Chrome, Safari, Firefox, or Opera, you can accept or customize specific cookie preferences.
Please note that if you refuse to allow the use of necessary or some functional cookies, parts of the Website may not function properly or may not work at all.
8. GOOGLE ANALYTICS
We also use Google Analytics 4.0, which analyzes your usage of the Website based on a specific type of cookies. These cookies are generated, stored, and transmitted from your devices in the form of persistent or temporary files. This tool is provided by Google Ireland Limited, and the data collected from you is typically stored for up to 14 months on Google servers located in the European Union or the United States. The data is transmitted to servers in an anonymous form – as a shortened version of your IP address.
These cookies are used to analyze your activity on the Website and how you interact with it. Based on this data, Google Inc. prepares anonymized reports on user traffic on the Website at our request. We use these reports to better understand your needs related to the services offered on the Website. Google Ireland Limited does not collect data for the purpose of personally identifying you, nor does it combine the collected information to enable your identification.
As with general cookies, you can disable the storage of cookies used by Google Analytics in your browser. Additionally, you can manually delete cookies currently stored on your device. However, in such cases, parts or all of the Website may cease to function properly.
Detailed information about the scope and principles of data collection can be found at the following link: https://www.google.com/intl/pl/policies/privacy/partners.
9. HOTJAR
We also use Hotjar to better understand your needs and optimize the offerings on our website. Hotjar helps us gain deeper insights into your experiences, such as the time spent on specific pages, link click patterns, and your preferences and feedback regarding the website’s content. Based on this feedback, we can better tailor our services to meet user expectations.
Hotjar uses cookies and other technologies to collect information about your behavior and data about your devices. This data includes:
The information collected by Hotjar is stored in pseudonymized user profiles. Neither Hotjar nor we use this information to identify individual users, and it is not associated with other user-related data.
For more details about Hotjar’s Privacy Policy, visit https://www.hotjar.com/privacy/.
You can object to the storage of your user profile and information about your visit to our website by Hotjar, as well as the creation of tracking cookies for monitoring activity on other websites, by clicking the following link: https://www.hotjar.com/policies/do-not-track/.
10. CALENDLY
We also use Calendly to allow you to easily schedule meetings and consultations with our Firm. Calendly facilitates the scheduling process by synchronizing availability and managing reservations.
As part of the Calendly service, your personal data, such as your name, email address, and phone number, is processed. This information is essential for managing reservations and ensuring a smooth scheduling process.
Calendly implements appropriate technical and organizational measures to protect users’ personal data. For more details about Calendly’s Privacy Policy, please visit https://calendly.com/legal/privacy-notice.
Providing personal data to use the Calendly service is voluntary but necessary to book a meeting. You have the right to access, rectify, delete, or restrict the processing of your personal data collected by Calendly. To exercise these rights, please contact our Data Protection Officer.
11. CALLPAGE
We also use CallPage to enable you to quickly establish phone contact with our Firm. CallPage facilitates instant phone connections, allowing our staff to respond to inquiries promptly and efficiently.
As part of the CallPage service, your personal data, such as your name and phone number, is processed. This information is essential to provide the phone connection service and ensure smooth communication.
CallPage implements appropriate technical and organizational measures to protect your personal data. For more information about CallPage’s Privacy Policy, please visit: https://www.callpage.pl/przechowywanie-danych.
Providing personal data to use the CallPage service is voluntary but necessary to establish a phone connection. Users have the right to access, rectify, delete, or restrict the processing of their personal data collected by CallPage. To exercise these rights, please contact our Data Protection Officer.
12. BROWSER DATA
While using the Website, web browsers from your devices also transmit data to us, including: the exact time of accessing and leaving the Website, the number of files and data downloaded from the Website, the addresses of websites from which you navigated to our Website, as well as details about your operating system and browser.
This data is stored in the Website’s log files and is primarily used for compiling user statistics for the Website. In this case as well, the data is transmitted in an anonymized form, with the IP address masked.
13. SOCIAL MEDIA
We are also active on social media platforms, such as LinkedIn, through profiles associated with our Firm. Social media serves as a space for us to communicate with clients, potential clients, and users, as well as to share information about our services, professional achievements, and legal opinions in the form of articles.
Through these social media platforms, we have access to and process the personal data of users visiting our profiles. The processing of this data is solely related to maintaining our profile and promoting our brand.
In this context, the legal basis for processing personal data is our legitimate interest (Article 6(1)(f) of the GDPR), which involves promoting our brand.
10. CONTACT WITH THE LAW FIRM VIA THE WEBSITE
The Website provides the option to leave a message and your contact details through the “Contact” section. To leave an online message, you must provide us with your contact details, which are typically considered personal data. These details will be automatically stored on our server and then forwarded to a designated employee responsible for online communication. If a more detailed and personalized response is required, your data may also be shared with other employees of the Firm.
The collection and processing of your data in this case will be carried out solely for the purpose of preparing a response to your inquiry. Processing for any other purposes will only occur with your prior consent.
The purpose of processing your data in this case is the necessity to fulfill legitimate legal interests (Article 6(1)(f) of the GDPR) and to present our service offerings (Article 6(1)(b) of the GDPR).
Your data will be processed for the duration of the communication. If the cooperation ends or if there is no other purpose for processing beyond the original intent, your data will be retained only for the period necessary to establish, pursue, or defend legal claims.
15. DATA RECIPIENTS
The operation of the Website is supported by external specialists. As a result, in connection with your use of the Website, your personal data may be disclosed to external entities providing IT or software support, hosting, marketing, or data protection services. Additionally, we may be required to disclose your personal data to entities authorized under legal regulations.
We reserve the right to disclose selected personal data about you based on a lawful request for such information. In such cases, the data will be shared with the appropriate authorities or individuals acting under a valid legal basis.
16. TRANSFER OF PERSONAL DATA OUTSIDE THE EEA
We use certain IT systems (such as email services), which may result in the transfer of your personal data outside the European Economic Area (EEA), particularly to the United States.
All entities we cooperate with, or whose products or services we use, meet the security requirements arising from the relevant data protection regulations. For entities based in the United States, we transfer your data through the Privacy Shield framework. Data transfers to other countries are conducted based on the standard contractual clauses issued by the European Commission.
Upon your request, we can provide access to the aforementioned clauses at our Firm.
17. VOLUNTARITY OF DATA SUBMISSION BY YOU
Providing your personal data is voluntary. You consent to its processing when you access our Website, accept the cookie policy, or leave a message in the “Contact” section along with your personal details. The processing of your personal data is necessary to respond to your inquiries and fulfill other tasks and public law obligations.
18. PERSONAL DATA SECURITY
We prioritize the protection of your personal data. We have implemented procedures to ensure that access to personal data is granted only to authorized individuals and solely to the extent necessary for the performance of their tasks.
We apply organizational and technical measures to ensure that all operations on your personal data are carried out exclusively by authorized personnel. As a law firm, we adhere to our obligations arising from both the attorney-client privilege and GDPR requirements.
Additionally, we ensure that our subcontractors and other cooperating entities provide guarantees of appropriate security measures whenever processing your personal data.
We conduct ongoing risk analyses related to your personal data, determine, and monitor the adequacy of the applied data protection measures. If necessary, we implement additional measures to enhance data security.
