Ongoing Legal Advisory

Ongoing advisory is a standing relationship in which the lawyer knows your company and responds straight away — rather than only once a problem has already erupted. Instead of finding a firm for each separate matter, you have one number and one team handling your contracts, letters and disputes day to day.

In practice this means shorter response times, familiarity with your context (your contract templates, counterparties, dispute history) and a predictable cost. Ad-hoc help often costs more over a year because each matter starts from scratch. With ongoing support we resolve most questions in hours, not days.

The companies that gain most are those that used to "fight fires" — a contract signed in haste, a missed deadline, a dispute that could have been avoided. With standing support we catch these early, because we see the documents and decisions before they turn into problems.

We aim to resolve simple questions within one business day, and urgent matters right away. We agree this at the outset as a defined response time, matched to the pace of your business.

For matters that require reviewing documents or drafting a letter, we set a realistic deadline and keep to it. If something is urgent (for example a demand with a short deadline), we treat it as a priority. We do not leave you without an answer "because the lawyer is busy with another client".

In practice a short message or a call is usually enough — not every matter has to become a formal instruction. The agreed response time is written into the contract, so you know where you stand rather than relying on goodwill.

You can choose from three models: a retainer (a fixed monthly fee for an agreed scope), hour packages (used flexibly) or per-matter billing. We match the model to how often, and on what, you need us.

A retainer works well for regular, recurring matters — it gives a predictable cost and priority handling. Hour packages suit variable demand. Per-matter billing makes sense for one-off, larger projects.

The models can be combined: for example a retainer for day-to-day matters plus separate billing for larger projects. We always agree the scope in writing, and at the end of the month you get a clear statement of what was done — no "phantom hours" and no line items you do not understand. That way you know upfront what falls within the fixed fee and what we bill separately. If full predictability matters to you, we can also quote larger projects as a fixed price upfront.

The retainer covers an agreed scope of day-to-day support — usually consultations, reviewing and preparing standard contracts and letters. Anything beyond that scope is agreed separately before we start.

Large projects (for example a transaction, a complex court dispute or an audit) and representation in multi-stage proceedings typically fall outside the retainer. We always flag this in advance and give a cost estimate — you will not receive an invoice for something you did not agree to.

We define the line between the retainer and extra work concretely, using examples from your industry, so there is no grey area. If a matter grows along the way, we say so straight away — you decide whether to go further.

Yes — you can change the scope and billing model at any time as your needs change. If there are more matters in a given month we scale the package up; if fewer, we scale it down.

We treat the cooperation flexibly, because businesses rarely grow evenly. From time to time we review whether the model still fits actual demand and propose an adjustment. We do not tie you into a rigid contract that stops making sense after six months.

A change does not require renegotiating the whole contract — a short adjustment of scope is enough. That way the cooperation keeps pace with the company: it looks different in a quiet quarter and different during an acquisition, a new market or an inspection. It is best to review the current scope once a quarter — enough to keep pace with change. If an unusual one-off matter comes up in between, we bill it separately without changing the whole retainer.

Your work is led by a designated lawyer — a consistent person who knows your company — supported when needed by specialists in other fields. You do not get someone different every time.

When a matter calls for a specific field (for example employment law, GDPR or tax), we bring in the right specialist, but your dedicated lawyer keeps coordinating. That way you have a single point of contact and continuity — and, at the same time, access to the whole firm.

You meet your dedicated lawyer at the outset and deal with them day to day. When they are on leave, the matter is taken over by someone who has access to your files — you do not start explaining everything from scratch. We keep all arrangements and letters in one place, so the history of the matter is always at hand. On request we also name the lawyer leading your work and set out their experience in your industry.

Yes — we handle both debt recovery and court disputes, from a demand for payment through to representation in court. Ongoing support and litigation are one team here, so a matter does not "fall out" of your support when it goes to court.

We usually start at the pre-litigation stage (demands, negotiations, settlement), because that often suffices and is cheaper. If it does not work, we take the matter further — with the advantage that we already know its background and documents. Litigation and larger disputes are usually billed separately from the retainer.

Because we know your contracts and correspondence, we run the dispute faster than an outside firm that must first learn the case. We are honest about the real chances and costs of litigation before it starts.

We start with a short conversation about your company and its most frequent matters, then agree the scope, billing model and response time. Onboarding is fast — we usually get going within a few days.

At the outset we gather the essentials (contract templates, key counterparties, pending matters) so we can act with context from day one. We sign a cooperation agreement and, where needed, a data-processing agreement. From then on you have a direct line to your dedicated lawyer.

You do not need months to prepare — it is enough to show us how you operate today. We build the rest (tidying up templates, checklists, a matter register) as we go, as needs arise. If you already have your own procedures, we simply adapt to them rather than imposing ours. We treat the first few weeks as bedding-in — asking about the details so that later we can act without unnecessary questions.

Everything you entrust to us is covered by the professional secrecy of the attorney-at-law and the advocate — a statutory duty, not merely a clause in a contract. Before we start, we also check that there is no conflict of interest.

If it turned out that we would be acting for parties with opposing interests, we would not take on the matter — that is a basic rule of professional ethics. We store data and documents in line with the GDPR, and only the people working on your matters have access to them.

In practice this means you can tell us everything — including the awkward things — because without the full picture we cannot advise well. The secrecy also covers the very fact that you use our help.

Yes — ongoing compliance duties are a standard part of the support. We help with GDPR (data-processing agreements, information duties, incidents), with KSeF readiness and with implementing whistleblowing procedures.

E-invoicing in the National e-Invoicing System (KSeF) is being phased in: from 1 February 2026 for the largest companies, from 1 April 2026 for the rest, and for the smallest taxpayers (up to PLN 10,000 of sales per month) from 1 January 2027; penalties for errors are suspended until the end of 2026. The duty to implement an internal reporting procedure applies to entities for which at least 50 people perform work — and in some sectors it applies regardless of that number.

We do not leave you with a bare "that is what the rule says" — we help implement the specific documents and procedures so the duty is genuinely met, not just ticked off on paper.

Ongoing advisory is for companies that have regular legal matters but do not need — or do not want to maintain — their own legal department. Most often these are small and medium-sized companies and businesses in a growth phase.

It works wherever law shows up in daily operations: contracts with counterparties, employment matters, complaints, payments. If you keep thinking "we should ask a lawyer" but have no one to ask, that is the moment for standing support. You can read more about business support on our page for small and medium-sized companies.

Industry does not matter here — we support trade, services, manufacturing, e-commerce and regulated entities. What matters is that legal matters arise regularly and you want them under control.

For most small and medium-sized companies — yes, ongoing advisory effectively replaces an in-house lawyer, and does so more cheaply. You avoid the cost of a full-time role while gaining access to a whole team with different specialisations.

In companies that already have their own lawyer, we act as support — taking on overflow matters or fields that require narrow expertise. In both cases the point is the same: to give you confidence that legal matters are handled on an ongoing basis, not put off "for later".

In practice we combine the "first point of contact" role (a quick answer to simple questions) with the expert role for harder matters. That is usually cheaper and more flexible than a single in-house hire who could not cover every field anyway.